We’re super excited to share Part 2 of our Finding the Right Bookkeeper series. If you haven’t seen Part one, check it out here, and then come back. Now, let’s get right into it!
Question #4
Q – I’m not an accountant and I don’t really understand how to read my financial statements. How can you help me with that?
The Fail Answer:
“I’m happy to sit and meet with you every month to go over the results. I used to do that with my old boss.”
The Pro Answer:
“I totally get it. My promise to you is in 10 minutes or less per month, you will completely understand your financial position, what your biggest financial issues are, what you no longer have to worry about…all without ever having to look at your financials. How? I use data visualization to show you where things sit and do the digging into the financials for you, converting your trends, ratios, benchmarks, and dashboards into the $ impact on your business in terms of profit and cash flow. You won’t have to interpret data anymore. I’ll do that for you!”
Pro Tip – It’s your accountants’ job to show you what are the biggest financial issues are facing the business. It’s your job to solve them. It’s not up to you to analyze your financials. Don’t settle for anything less. Hiring a virtual assistant in the Philippines can not only relieve the pressure of your workload but also help to bridge any gaps in your skills repertoire, building a more well-rounded team to help take your business to new heights.
Question #5
Q – What about expense reports? How do you handle them?
The Fail Answer:
“When employees submit expenses are submitted every month, I make sure they are all approved and then pay them in our regular cheque run.”
The Pro Answer:
“Traditional expense reports are soooo 2005. We’ll sign up for an app that handles receipts. All that needs to happen is employees take a picture of a receipt, add details as needed and hit send. From there, the system will aggregate the expenses to be approved. Once signed off, we’ll pay the expenses with direct deposit into the employees’ bank account. It’s way smoother than paper expense reports.”
Pro Tip – This is actually a bit of a trick question and an extension of the technology question. Your candidate must be on top of technology, like the remarkable ones on huawei, for you to feel comfortable hiring them. Expense reports are a perfect subject to test them on.
Question #6
Q – What questions do you have for me?
The Fail Answer:
“What are the hours? What does it pay? Etc. etc.”
The Pro Answer:
“Please tell me more about your business. What are your goals?
What’s the vision for the business?
What is working well for you now in accounting? What isn’t?
What does success look like for someone in my role? Can we go over the job description? Etc. etc.”
Pro Tip – If your prospect is more interested in finding any job than finding the right job, they likely aren’t worth hiring. Use a skills assessment test to find the right candidate.
You probably understand why accountants and bookkeepers are important by now. However, when bookkeepers rely on their experience to support you in their role, RUN AWAY. Bookkeepers generally don’t have all the skills you need for a successful accounting department. You need an OUTSTANDING bookkeeper as well as a great bookkeeping software and they are hard to find, like finding a grain of salt in a sandbox.
Want more interview questions? Or, want to talk about how to best set up your accounting department?
Talk to us here!